JOB SUMMARY

We are seeking a Payroll/Accounts Payable Specialist who will perform a wide variety of finance duties. This individual will have primary responsibility for day-to-day payroll responsibilities, serving as the primary liaison between Doble and our payroll provider. Responsibilities will include reviewing timecards, providing all data and payroll instructions to our third-party provider, and coordinating with Finance and Human Resources to review and audit bi-weekly payroll. This position will also have primary responsibility for managing our travel and expense policy, including managing our expense reimbursement system and working with employees to communicate and manage filings and reports. The Payroll/AP Specialist will also be responsible for exporting all reports from our payroll system and reconciling the general ledger accounts, including withholdings and accruals. This position will also assist with accounts payable and general accounting procedures as required, including, but not limited to, vouchering invoices, reviewing expenses for approvals, and assisting the team with payment processing. This role will be based in our Marlborough, MA office reporting to the Accounting Manager.

ESSENTIAL JOB FUNCTIONS

* Primary Support to all payroll inquiries from employees (Questions, Change of Address, Etc.)

* Transactional Support of Payroll (Employee Setups, Running Payroll Meeting)

* Completion of Bi-Weekly Payroll Cycle thru Payroll Review

* Payroll Manual Checks and Off Cycle Check Scheduling

* Day-to-day liaison with UKG (payroll provider) and ESCO (parent company) as it relates to payroll

* Manage the expense reporting and reimbursement process through our third party system

* Communicate and support the travel and expense policies with employees

* Reconcile corporate credit card statements and ensure appropriate accounting for all expenses

* Monthly reporting and assistance with year-end processes, including payroll and benefit audits as well as year-end financial statement audits

* Provide AP audit support as needed including vouchering invoices, reviewing payments for two-or-three way match as required, and communicating with department managers regarding invoice status.

* Provide backup for AP Specialist in charge of processing weekly ACH and check payments

* Assist with other Accounts Payable and/or General Accounting responsibilities as required

EDUCATION:

Associate's degree in Accounting or related Business Administration Major; Bachelor's degree a plus

REQUIRED EXPERIENCE:

* 2-4 years of directly related Payroll and administrative experience.

* Familiarity with payroll, tax, and accounting concepts

* Demonstrated proficiency in the use of MS Office - Excel, Word and Outlook.

* Excellent communications, organizational and interpersonal skills.

* Ability to prioritize tasks and manage sensitive and highly confidential matters.

* Strong written and verbal communication skills.

* Must have a high degree of accuracy and attention to detail.

PHYSICAL REQUIREMENTS:

While performing the duties of this job the employee is often required to stand, sit, use computers, read, write, type, use copy machines, file paperwork, use telephones, and utilize written and oral communication to interact with clients, co-workers, and customers. Reasonable accommodations may be made to enable individuals to perform the essential functions of this job. Must be capable of lifting 30 pounds.

Actual base salary offered to the hired applicant will be determined based on their work location, level, qualifications, job related skills, as well as relevant education or training experience.

Hourly Pay Range Minimum $25.39 to Midpoint $31.74

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

We are an Equal Employment Opportunity employer that values the strength diversity brings to the workplace. All qualified applicants, regardless of race, color, religion, gender, sexual orientation, marital status, gender identity or expression, national origin, genetics, age, disability status, protected veteran status, or any other characteristic protected by applicable law, are strongly encouraged to apply.

The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination by employers, in compensation and employment opportunities, against qualified individuals with disabilities who, with or without reasonable accommodation, can perform the "essential functions" of a job. A function may be essential for any of several reasons, including: the job exists to perform that function, the employee holding the job was hired for his/her expertise in performing the function, or only a limited number of employees are available to perform that function.