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Procurement Manager
Milton, MA
Job Description
Procurement Manager
About Curry College:
Founded in 1879, Curry College is a private, four-year, liberal arts-based institution in Milton Massachusetts. In addition to the main campus classes for adult learners are also offered at our campus at Cordage Park in historic Plymouth. Curry College is accredited by the New England Commission of Higher Education (NECHE). Curry College offers 25 undergraduate majors, over 70 minors and concentrations, as well as five graduate programs.
The Curry College mission is to educate and graduate students prepared to engage in successful careers and active citizenship with a global perspective. We are an inclusive community of diverse learners and educators, committed to continuing our legacy of developing effective communicators with reflective and critical thinking skills. We mentor and empower our students, building meaningful relationships that inspire them to achieve their ambitions.
Curry College provides rigorous and relevant academic programs to undergraduate and graduate students, and our rich blend of liberal arts and career-directed programs is enhanced by practical field experiences and co-curricular activities. Learning at Curry extends beyond the classroom and is embedded in all that we do.
Diversity and a culture of equity and inclusion among students, faculty and staff are crucial to the mission statement of Curry College.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, sex identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law, including Title IX.
Job Description:
Under the direction of the Associate Vice President of Finance, the Procurement Manager is responsible for the preparation, negotiation, and awarding of contracts, bids and/or requests for proposals; issuing purchase orders as required; expediting goods and services and dispute resolution with vendors; maintaining reconciliations relating to capital budget and expenses, and other purchasing related tasks including College-wide employee training. The Procurement Manager also manages the contract and oversight of the Mail Services and Copy Center vendor.
The Procurement Manager shall leverage all available procurement tools, prioritize, and balance competitiveness of bids with quality of service. While their scope will be procurement based, the selected candidate must work fluidly with and build rapport within the Finance team, as well as all areas within the College. The Manager will need to closely monitor relationships with vendors to assure services rendered are aligned with payments and contract parameters.
Essential Functions:
1. Purchasing:
- Solicit bids and quotes and manage communication with and between prospective bidders, vendors, and departmental customers;
- Meet with campus personnel for general and specific purchases; develop specifications, qualify, and recommend bidders;
- Manage vendor review processes to root out and remedy any fraud, waste, or abuse;
- Responsible for all vendor on-boarding and administrative processing of all purchasing operations;
- Cultivate and maintain positive and cooperative working relationships with all vendors on behalf of the College. Ensure the vendor base includes a diversity of vendors;
- Train new/existing employees on the purchasing process and procedures;
- Review current policies and procedures; identify, analyze, and document procurement work processes and redundancies; identify potential areas for improvement opportunities; make recommendations for process improvements that align with the strategic initiatives of the College. Provide interpretation and serve as a resource to departments as needed.
2. Competitive Bidding for Major Services:
- Author Requests for Proposals (RFP) for all major service contracts on campus at the direction of the Associate Vice President of Finance, the Executive Vice President, and the President when necessary;
- Plan and manage the entire RFP review process for campus constituents, oversee campus vendor visits, schedule and manage meetings and communications.
3. Budgets:
- Maintain all budgeting for department capital projects and purchases. Work with Associate Vice President for Finance on annual department budgeting for capital;
- Perform monthly capital reconciliations and other ad hoc reporting for Executive Vice President of Administration & Finance/CFO, President and Board of Trustees when needed.
4. Mail Services & Copy Center Management:
- Oversee the partnership between the college and Collegiate Press to ensure excellent customer service is provided to all campus departments, students, and faculty;
- Review and implement any necessary staffing changes required throughout the academic year based on the needs of the campus (i.e., opening of academic year, winter break, etc.);
- Work with Office Services Supervisor to create a policies and procedures manual for the operations of the Mail Services and Copy Center.
5. Fleet Oversight and Campus Collaboration:
- Oversee the College's fleet. Work with outside vendor on purchasing and leasing College vehicles;
- Collaborate with Facilities, Information Technology, and various other departments on the planning and implementation of major capital construction projects, as needed;
- At the direction of the Associate Vice President of Finance, work with insurance agent on matters relating to vehicle registrations, claims, policy updates, etc.
Additional Functions:
- Respect and maintain confidentiality, parameters of operation, professional protocols, and individual privacy:
- Perform other duties as assigned by supervisor of their designee.
Requirements:
Minimum Qualifications:
- Bachelor's degree and five years' related experience is preferred; or an equivalent combination of education and additional experience is required.
- Demonstrated knowledge and experience with strategic sourcing and contracting; experience implementing negotiation strategies and implementing cost saving initiatives.
- Microsoft Excel proficiency.
- Strong communication skills both verbal and written.
- Excellent interpersonal skills to perform a wide range of customer services.
- Self-motivated with the ability to work with minimal supervision.
Preferred Qualifications:
- Candidates with higher education experience, a plus.
- Ability to think strategically.
- Experience with Banner Finance, a plus.
Salary Range:
$95,000 to $105,000 annually
Additional Information:
Committed to attracting and retaining a diverse staff, Curry College will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
At the College's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the College, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Employment in this position is contingent upon the successful completion of all required pre-employment background checks.
Inquiries about the application of Title IX can be directed to the College's Title IX Coordinator, Elizabeth Canning at elizabeth.canning@curry.edu, (617) 979-3516, or King Academic Administration Building, 55 Atherton St, or US Department of Education, Office of Civil Rights ("OCR") - Boston Office, 5 Post Office Square, 8th Floor, Boston, MA 02109-3921, (617) 289-0111.
Application Instructions:
Please apply online at https://www.curry.edu/about-us/community-resources/employment/job-opportunities for consideration. Interested applicants must submit the following:
- a cover letter;
- a resume; and;
- a list of three professional references, one of which must be a former or current supervisor, including complete contact information and professional titles.
To apply, visit https://curry.interviewexchange.com/jobofferdetails.jsp?JOBID=173964
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Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
5+ years
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